Our privacy Policy @ Your Working Time

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Your Working Time Privacy Policy


1.1This Privacy Policy describes the type of information that we may collect from you (“you” or “your”) through your use of our website yourworkingtime.com (the “Website”), how that information may by us and the safeguards we use to protect it.

1.2We have drafted this Privacy Policy to be as clear and concise as possible. Please read it carefully to understand what kind of information about you we may collect and how we use it.

1.3By using or accessing this Website, you agree to the collection and use of information in accordance with this Privacy Policy.

1.4The Website is not intended for children and we do not knowingly collect data relating to children.

1.5Our Website may from time to time contain links to third party websites. If you follow a link to any of these websites, please note that these websites are not covered by this Privacy Policy and may have their own privacy notices. We do not accept any responsibility or liability for these notices or the way in which these websites handle your data. Please check these third party notices before you submit any personal data to these websites.

2Who We Are

2.1We are Your Working Time Ltd with company registration number 14088007 (“Your Working Time”, “we”, “us” or “our”) and our registered office is at Cotton Court, Church Street, Preston, England, PR1 3BY.

2.2We are the data controller for the purposes of this Privacy Policy and our data protection registration number is ZB340806.

2.3We are committed to respecting your right to privacy and will only process personal information about you or provided by you in accordance with Data Protection Laws which, for the purposes of this Privacy Policy, shall mean: (i) the retained United Kingdom (“UK”) law version of the General Data Protection Regulation ((EU) 2016/679) (“UK GDPR”), (ii) the Data Protection Act 2018 (“DPA 2018”) and any other laws and regulations applicable to us relating to data protection and privacy.

2.4If you wish to contact us about this Privacy Policy, please refer to the contact details section below.

3.What Sort of Business Are We?

3.1Our Website is a gross income calculator designed to help people find out how much they have earned through their Google Calendar in a few easy steps. More information about how it operates can be found within the Website.

4How Can You Contact Us?

4.1If you have any queries, comments or requests regarding this Privacy Policy, you can contact us at info@yourworkingtime.co.uk or write to us at the address mentioned above.

5.What is Personal Information?

5.1Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been completely removed and rendered incapable of identification (anonymised data).

6What Personal Information Do We Collect?

6.1Personal Information

The personal information collected about you on the Website is limited. We do not intend to collect names or email addresses. Through the use of Google APIs, our Website, with your permission, obtains temporary access to your Google Calendar information in order to allow you to calculate your potential earnings over a period specified by you.

Overall, however, we may collect the following:

“Identity Data”: if you email, phone, fill out an enquiry on our Website or otherwise, we may collect information such as your first name, last name, email address and phone number.

“Technical Data” includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, geographical location, operating system and platform, information about your visit through and from the Website, length of visit, page interaction information and other technology on the devices you use to access the Website.

“Calendar Data” the information in your Google Calendar, including details of entries in the calendar, together with your hourly or daily rate and earnings calculated in accordance with the data you have inputted onto our Website.

"Usage Data” includes information about how you use our Website.

“Marketing and Communications Data” includes your preferences in receiving marketing from us and/or our third parties and your communication preferences.

“Cookies Data” like many websites, we or our appointed third parties may use “cookies” and similar tracking technologies to enhance your experience and gather information about visitors and visits to our websites so we can better understand the usage and performance of the Website. In particular, depending on the preferences you have set, Google will use Cookie Data on the Website. Please refer to our Cookie Policy [INSERT LINK TO COOKIE POLICY] for further information about the types of cookies and tracking technologies we use and how we use them.

6.2Aggregated Data

We also may collect, use and share “Aggregated Data” such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is anonymised and not considered personal data as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature.

6.2Special Category Data

We do not generally seek to collect any Special Categories of Personal Data about you (nor do we seek to collect any information about criminal convictions and offences), though we may incidentally do so if you choose to send us information which contains such data. Special Category Data are categories of personal information relating to race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, health (both physical and mental health), genetic or biometric data).

6.3Other Individuals

If you provide personal information to us about another individual, you are responsible for ensuring that you have their consent to provide that data for the uses set out in this Privacy Policy and for bringing this Privacy Policy to their attention.

7How and Why We Use Your Personal Information

7.1 We will only use your personal information when the law allows us to. Most commonly we will use personal data in the following circumstances:

where you have asked us to do so, or consented to us doing so;

where it is necessary for the purposes of the legitimate interests pursued by us or a third party and those interests are not overridden by your interests or fundamental rights and freedoms;

where we need to comply with a legal or regulatory obligation.

The table below sets out some examples about how we may use the personal information we collect about you and the lawful basis we rely on to do so. We have also identified what our legitimate interests are where appropriate.

The Personal Information We Collect From YouHow We Use ItLawful Basis
Calendar DataTo provide our service to you via the WebsiteNecessary for our legitimate interests in providing our service to you.
Identity DataTo deal with any enquiries you might have.Necessary for our legitimate interests in entering into commercial relations with you.
Identity Data, Marketing and Communications Data.To send you email newsletters, interesting blogs, news, webinars, and to keep you up-to-date about our service which we think will interest you.Necessary for our legitimate interests in developing our business/brand and improving our marketing strategy.
If the above does not apply, then we rely on consent.
Identity Data, Usage Data, Technical Data and Cookies DataTo administer and protect our business and the Website (including fraud prevention and detection, troubleshooting, data analysis and system testing) and to keep the Website secure.Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise).
Technical Data, Usage Data, Cookies Data, Marketing and Communications DataTo administer and to improve our Website, to ensure it is presented in the most effective manner for you and to give you the best Website experience and to allow you to participate in interactive features of our Website if you choose to do so.Necessary for our legitimate interests (to study how customers use our service, to develop them, to grow our business and to inform our marketing strategy).
Any personal dataTo enable us to comply with any legal or regulatory requirements and otherwise to any relevant regulator or competent authority.To comply with our legal obligations.
Identity DataIf you raise an enquiry or complaint with us.Necessary for our legitimate interests in communicating with you and addressing your enquiry.


8.1We may wish to send you marketing. Where you have given your consent to this, or where we have an alternative lawful basis, you may receive such marketing communications from us. You can unsubscribe (or ‘opt out’) from marketing emails at any time by clicking on the unsubscribe link at the bottom of any marketing email. You may also contact us directly if you do not wish to receive any marketing materials from us.

9Who Do We Share Your Personal Information With?

9.1Depending on how and why you provide us with your personal information, we may share it in the following ways where appropriate:

with selected third parties who we sub-contract to provide various services and/or aspects of our Websites’ functionality or who otherwise process personal information for purposes that are described in this Privacy Policy or notified to you when we collect your personal information;

with analytics and search engine providers that assist us in the improvement and optimisation of our Website as described above;

if we were to sell or buy any business or assets, in which case we might disclose your personal information to the prospective seller or buyer of such business or assets as part of that sale;

if Your Working Time Ltd or substantially all of its assets are acquired by a third party, in which case personal information held by us about you will be one of the transferred assets;

if we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or if we are asked to provide your details to a competent lawful authority, agency or government body in order to aid in a criminal or legal investigation; and

in order to enforce or apply our terms and conditions (including our Website terms of use); or to protect the rights, property, or safety of our business, our users or others.

10.Our Obligations

10.1 We will comply with the Data Protection Laws, which state that the personal information we hold about you must be:

used lawfully, fairly and in a transparent way;

collected only for valid purposes that we have explained to you clearly and not used in any way that is incompatible with those purposes;

relevant to, and adequate for, the purposes we have told you about and limited to those purposes only;

accurate and kept up to date;

retained only for such time as is necessary for the purposes we have told you about; and

kept and used securely and protected against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.


11.1We understand that the security of your personal information is important to you and we take the protection of personal information seriously. We have put in place appropriate, technical and organisational security measures to protect personal information. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information. Despite these precautions, and although we will do our best to protect your personal information, we cannot guarantee the security of information transmitted over the Internet or that unauthorised persons will not obtain access to personal data. In the event of an actual or suspected data breach, we have put in place procedures to deal with this and will notify you and any applicable regulator of a breach where required to do so.

11.2In circumstances where you are required to have or provide a password, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

12.International Data Transfers

12.1We do not seek to transfer your personal information outside the UK, though it may be necessary from time to time for us to do so, particularly when transferring to our service providers and business partners located in other countries. Where that is the case, your personal information may be transferred to or accessed from outside the UK, and possibly in countries which are not governed by data protection laws equivalent to the UK GDPR or DPA 2018. Where that is the case, we adopt appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Policy and your rights are upheld. These may include implementing the relevant standard contractual clauses prescribed by the appropriate regulatory body, anonymisation, or limiting transfers to those countries deemed as providing an adequate level of protection of personal information.

13.For How Long Do We Keep Your Personal Information?

13.1We will hold your personal information on our systems only for as long as required to provide you with the service you have requested. We may retain your personal information for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

13.2Via Google-approved APIs, our Website allows you to calculate your earnings through our having temporary access to your Google Calendar and, if you wanted to save your calculations onto Google Sheets, we would also have temporary access to your Google Sheets and Google Drive. However, we do not save, store or back-up any of your Calendar Data onto our systems. Unless you export your Calendar Data for storage, use and reference outside the Website, your Calendar Data will be lost.

13.3To determine any other applicable appropriate retention periods for personal information, we consider the amount, nature and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting, reporting or other legitimate requirements.

13.4In some circumstances we may anonymise your personal information (so that it can no longer be associated with you) for research, demographic, analytical or statistical purposes in which case we may use this information indefinitely.


14.1As explained in this Privacy Policy, we rely on Google APIs to provide our service via the Website. This includes Google granting to us, with your permission, access to your Calendar Data. We recommend that you also read Google’s terms of service and Google’s privacy policy.

14.2Please note that, if you would like to save any of your earnings calculations onto a new Google Sheet, Google will have access to your Google Drive to do so. If, however, you wanted to save your calculations onto an existing Google Sheet, you will be providing access to Google to all of your Google Sheets in Google Drive and, via its analytics, Google will be able to read the titles of all your files in Google Drive.

15.Your Rights

15.1You have a number of rights in relation to your personal information. Below, we have described the various rights that you have, as well as how you can exercise them. These rights can be exercised at any time by contacting us using the contact details provided at the top of this Privacy Policy.

15.2You may request access to the personal information (if any) that we hold which relates to you (you may have heard of this right being described as a "subject access request"). Please note that this right entitles you to receive a copy of the personal information that we hold about you. It is not a right to request information about other people, or a right to request specific documents from us that do not relate to your personal information.

15.3You may request that we correct personal information that we hold about you which you believe is incorrect or inaccurate.

15.4You may also ask us to erase personal information if you do not believe that we need to continue retaining it (you may have heard of this right described as the “right to be forgotten”).

15.5Where we process your personal information on the basis of a legitimate interest, you are entitled to ask us to stop processing it if you feel that our continuing to do so impacts on your fundamental rights and freedoms or if you feel that those legitimate interests are not valid. You may also ask us to stop processing your personal information: (a) if you dispute the accuracy of that personal information and want us verify that information’s accuracy; (b) where it has been established that our use of the information is unlawful but you do not want us to erase it; (c) where we no longer need to process your personal information (and would otherwise dispose of it) but you wish for us to continue storing it in order to enable you to establish, exercise or defend legal claims.

15.6 Please note that if we believe that we have a good legal reason to continue processing personal information that you ask us to stop processing, we will explain that reason, either at the time we first respond to the request or after we have had the opportunity to consider and investigate it.

15.7Under certain circumstances, where you wish to transfer certain personal information that we hold about you, which is processed by automated means, to a third party, you may write to us and ask us to provide it to you in a commonly used machine-readable format.

15.8You may object to processing of your personal information where we rely on a legitimate interest for processing that personal information. We will comply with your request unless we have a compelling overriding legitimate interest for processing or we need to continue processing your personal information to establish, exercise or defend a legal claim.

15.9Where our processing of your personal information is on the basis of consent, you can withdraw this consent at any time. This would not affect the lawfulness of the processing based on consent prior to the withdrawal.

16.Exercising Your Rights

16.1When you write to us making a request to exercise your rights, we may ask for copies of relevant ID documents to help us to verify identity. It will also help us to process your request if you clearly state which right you wish to exercise, what personal information it is that is of particular concern to you and, where relevant, why it is that you are exercising it. The clearer and more specific the request, the faster and more efficiently we can deal with that request. If insufficient information is provided then there may be a delay in actioning the request until additional information is provided (and where this is the case we will tell you).

16.2Please note that all the rights mentioned in the section above are not absolute and we may be entitled to refuse requests, wholly or partly, where exceptions under the applicable law apply. For example, we may refuse to comply with a request if it is manifestly unfounded or excessive.

16.3Whilst we would of course prefer that you first direct any complaints, issues or queries you have to us, and give us a reasonable opportunity to handle your complaint, issue or query, you have the right to lodge a complaint to the UK Information Commissioner's Office (ICO).

17.Changes to this Privacy Policy

17.1We may change this Privacy Policy from time to time so please check this page periodically for updates.

Published on 27/06/2022